Performance & management

Beyond payouts and gifting, Ecomyard helps you keep affiliates active and reward your best.

Performance

The Performance page scores every affiliate and surfaces who needs attention.

• The cards at the top open what is behind them: active affiliates opens the roster, new affiliates and tagged posts open their own pages with every affiliate or post in the period, and affiliate revenue opens the dashboard's revenue page.
• Activity score (0-100) blends content output, sales, consistency and engagement.
• Inactive detection flags affiliates who stopped posting, and at-risk flags those posting only once or twice a month.
• Top 3 this month shows your best performers, with competitive progress ("18 pts from #1") so everyone can see how close they are to overtaking the next affiliate.
• Monthly tier boosts temporarily upgrade a top performer to a higher commission tier for 30 days.
• Exclusive rewards this month lets you grant a reward per Top 3 rank (and only those three), then mark it delivered. The reward shows up in that creator's portal.

Deliveries

The Deliveries page has two tabs: Inbox, where creators' work is reviewed, and Content, which collects every affiliate post in one place instead of scattered Drive folders.

Inbox

Every delivery submitted from the creator portal is a conversation: the file or link the creator sent, every message between your team and them, and every decision, in the order it happened. An uploaded video plays right in the thread, and every version keeps its own file, so v1 can still be watched once v2 arrives.

To point at a moment, play or scrub the video to it and press the clock next to the box you write in. The message carries the moment, such as 0:03, and a click on it jumps that video back there; the creator sees At 0:03 with your words, in their portal and in the mail. A delivery made for a brief shows that brief beside the conversation on a wide screen (funnel stage, deadline, platforms, what it is about and the script), so you review against what was asked.

• Needs you: waiting for review, or the creator wrote since your team last did. Mark done takes a conversation out when a message needs no answer, until the creator writes again.
• Mine: what is assigned to you and not finished yet.
• Waiting on creator: sent back for a revision, with nothing new from them yet.
• Approved, Not selected and All keep the history. Search finds a delivery by creator, title or brief.

For each delivery:

• Approve asks where it goes, and records the brief's fee when it pays one (see brief fees). Either way it files under Content and in the content hub's UGC inbox (use Open in content hub to jump straight there), and the linked brief is marked delivered, which also feeds the briefings-complete metric on your Overview.
  • Keep as content: for the creator's own channels. Nothing lands on the board.
  • Send to the content board: it is an ad for your media buyer. Ready to launch puts it straight in Launch and tells the media buyer; Needs work puts it on the board first. You give it a name, persona, funnel stage, format, concept, landing, products, a brief when it came without one, and usage rights. What the brief knows is filled in, the creator is linked as contributor and the file is already on it.
• Request revision asks for a new version. Write what should change in the box at the bottom; the creator gets it with the request.
• The cross declines it, with a reason if you give one.
• Write to the creator at any time without deciding anything. They read it in their portal and can write back there without sending a new version. Each message shows who on your team wrote it.

Assign in a delivery's header hands it to somebody on the team, and the list shows who has what; handing one to somebody else names them under the bell and in Slack. Deliveries in the sidebar shows how many wait on the team, the same count as Needs you.

The notification for a new or revised delivery opens its conversation. A creator's reply rings under the bell and in Slack with a Reply button, and a few short messages in a row ring once. The inbox picks up replies while it is open.

What your team writes also reaches the creator by email, with a button that opens that conversation in their portal: a message, what a revision should change, or why a delivery was declined. Messages sent within a couple of minutes arrive as one mail. It is Message on a delivery under Affiliates, Notifications, where you can preview it, switch it off or hand it to Klaviyo, and the box you write in says whether it goes out.

Content

• Affiliates deliver from their portal; you can also add posts manually with Add content.
• Add links in bulk adds many posts at once: pick the affiliate and paste the links, one per line. Each becomes its own piece of content, with the platform read from the link and a name like Instagram reel or TikTok by @sanne. The dialog shows every link before anything is added, counts a post pasted twice once, and a post already here is not added again.
• Filter by affiliate, platform or source.

Automatic collection

Collect content automatically watches for tagged posts on Instagram and TikTok. New mentions from the last 30 days land in an inbox at the top of the page: Import files the post as affiliate content, Dismiss drops it. Every post that ever tagged you is also in the content hub under Tagged on Instagram, with its file in your Drive and the numbers per creator, so Import adds no second copy there. Live social sources connect with the integration rollout; the pipeline itself already runs.

Gift claims & COGS

On the Gifting page, "Recipients & claims" tracks who has claimed or activated each gifted product, flags unclaimed gifts, and totals the true product cost (COGS).

Payout notifications

When a commission becomes ready for payout, and again when it is paid, a notification lands under the bell in the header, linking straight to Payouts.

Automations

The Automations page turns performance into action: nudge inactive affiliates, flag low posting, notify on payout due, or boost the monthly Top 3. Flow triggers now include Affiliate becomes inactive, Gift not claimed, Commission ready and Enters the Top 3, and conditional splits can branch on the activity score. Rules run on your data now; the actual send (email / Slack) connects with the integration rollout.

Creator view

Open any affiliate to see their gamified Creator view: rank, activity score, posts, sales and a progress bar toward the Top 3. This is what the affiliate sees in their own portal.